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District One Kin 2020-2021

Home ~ District Executive Reports ~ District Secretary

District Secretary

2020-2021

Attach:OfficialcallSpringConvention2021.pdf
Attach:AccreditedDelegateFormSpringConvention2021.pdf

Resolution Retraction

Greetings fellow Kin,

The discussion that has come forth regarding the social media resolution
has been very thought-provoking.

We have decided to withdraw the resolution for this year. While we still
feel that it is a topic that needs to be addressed, clearly, it will be better to
have this discussion when we are all able to meet again. We are able to
share thoughts and opinions online via text or video conference,
however, it just isn’t the same as sitting down together. Any changes to
our District house rules are important enough that we now realize we are
better off to wait so they can go through our regular, in-person
procedures.

It is great to see, even after the way the past year has gone, that we are
all still so passionate about this great Association. Stay strong, fellow
Kin!

Yours in Kin,
Vice Governors Dave & Chrissy Heimpel

Resolution for Spring Convention

Resolution for District 1

Whereas the current closed District 1 Kin Facebook group is sometimes used to discuss issues internal to Kin, and

Whereas the group should be a safe place for members to share their thoughts and opinions on the subjects of the day, and

Whereas former members do not need to be privy to issues that should remain private to active members of the Association, and

Whereas District 1 does not currently have a place on Facebook that allows us to publicly celebrate and share the success stories of clubs, and

Whereas there are currently no formal guidelines for social media use on behalf of District 1 which means each District team can use or not use platforms as they wish,

Whereas other Districts have successfully implemented a private closed Facebook group for members only, and a public Facebook page for anyone to follow, and

Whereas more and more business is being required to be conducted virtually, development and implementation of policies surrounding guidelines and expectations of both participants and administrators are prudent.

Therefore Be it resolved that the following article be added to the District 1 House Rules:

ARTICLE 27 – Social Media

1. The District 1 Kin closed Facebook group shall be restricted to active members of District 1 Kin Canada only. The criteria used will be that they are listed as active members of District 1 on the National Roster.

2. This group will be updated at least once per year between November 30th and December 31st by the District 1 Communication Director or their designate and the Governors of the day.

3. The District 1 Kin public Facebook page will be available for all Kin members, family and supporters to follow. Posts to be moderated by the District 1 Kin Communications Director or their designate and the Governors of the day.

4. The District 1 Kin Twitter handle (for tagging purposes) is: @District1Kin

5. Official District 1 Kin hashtag is #d1Kin. Clubs are encouraged to also use club & national hashtags as well for brand recognition.

6. Any social media post deemed a risk management concern by the Communications Director and the Governors of the day (for example, discrediting the reputation of a member, club, project, or the Association in general) will be removed, and the person posting will be contacted and may be suspended from accessing the social media platform in question.

Intent: To have clear guidelines and expectations set out as policy for social media use in the name of District 1 Kin.

Note: Facebook supports 2 different platforms, a group or a page. A group can have restricted membership and things posted there are for the approved members only. A page can be accessed by anyone and is intended to allow sharing of public information and to celebrate and share the success stories of clubs and their activities. The removal of non-Kin members in the group will not happen until at least 3 months after Spring Convention 2021.

Submitted by Vice Governors Dave & Christine Heimpel

Email to NBOD sent to membership

Download this file

Kin Canada Bursaries

Here is a post that clubs can use to post on their club facebook page in regards to bursaries. Just remember to insert your own information.

Attention graduating high school students or those pursuing post-secondary education at a recognized university, community college, technical institute and other schools for advanced education.
INSERT CLUB NAME
along with the Kin Canada association is proud to offer a chance for local students, studying at the post-secondary level to apply for Kin Canada Bursary.
Students attending a recognized post-secondary institution during the 2020-21 school year are encouraged to apply for a $1,000 bursary.
Find out more at the following website:
https://www.kincanada.ca/bursaries
More information and application forms can be found at:
https://www.kincanada.ca/apply
Each Kin club across Canada will select one local application to forward to the National Kin Canada Bursaries Committee, who will then make the final selection.

Deadline for submissions is February 1, 2021

Local eligible candidates please forward your application submission to;
CLUB CONTACT

Good luck to all applicants

Dues Relief

We have spoken with Carmen Preston, Operations Manager, regarding the Dues Relief outcome.
We have been advised that they anticipate having answers for Clubs that have applied by the end of the month baring no unforseen issues.
Thank you for your understanding and patience while they work through this process.

Governors Eileen & Tim

Attach:ViceGovernorNominationForm2021-2022.pdf

Update for Clubs on Covid 19
Attach:Covid19UpdateFromGrantFerron.pdf

Update on Kin Canada Finances from Grant Ferron
Attach:UpdateonKinCanadaFinances.pdf

District 1 vote on Budget
Attach:District1ZoomMeetingBudgetVote.pdf

Town Hall Meeting on Zoom
Attach:TownHallMinutesMay292020.pdf

2019-2020

February Mailing

Attach:SpringIndex.pdf
Attach:OfficalCallForResolutions.pdf
Attach:SpringRegistrationForm2020.pdf
Attach:AcceditedDelegateForm.pdf
Attach:HostClubDistrictConvention2021.pdf
Attach:VGNominationForm2020-2021.pdf
Attach:DistrictMembershipContest20192020.pdf
Attach:YouNailedItandGovernorsRecognitionAward.pdf
Attach:KinBeerandCFTshirtFlyer.pdf

FLC 2019 RocKIN out in Grand Band Brochure

The FLC brochure is complete and ready for your reading pleasure.
FLC 2019 RocKIN out in Grand Bend Brochure

Team Ohana Audited Financial Statement 2018-2019

For everyone to review before FLC in November.
Team Ohana Audited Financial Statement 2018-2019

CLS 2019

With 60 people in attendance we had a fantastic day at CLS this year. To see what you missed here are the minutes of the meeting.
CLS Meeting Minutes 2019

And here are the presentations from CLS

District Fall Mailing Content

2018-2019

Spring Convention 2019

For your reading pleasure the minutes for Spring Convention 2019 can be found by following the link below.

KIN NEWS APRIL 2019

Just a few newsworthy tidbits to keep you informed.

KIN NEWS MARCH 2019

Just a few newsworthy tidbits to keep you informed.

KIN NEWS JANUARY 2019

Just a few newsworthy tidbits to keep you informed.

KIN NEWS DECEMBER 2018

Just a few newsworthy tidbits to keep you informed.

KIN NEWS NOVEMBER 2018

Just a few newsworthy tidbits to keep you informed.

Fall Leadership Conference 2018

For your reading pleasure the link below will provide the Fall Leadership Conference 2018 minutes.
Fall Leadership Conference Minutes 2018.pdf

District Convention

Convention Brochure

Fall Leadership Conference Brochure.pdf Δ

KIN NEWS OCTOBER 2018

Just a few newsworthy tidbits to keep you informed.

District Mailing Content

KIN NEWS

Just a few newsworthy tidbits to keep you informed.

Please review and become familiar with the upcoming resolutions that are being presented at Spring Convention

Club Leadership Seminar Presentations 2017

COMMUNICATIONS – Vice Governor Karen

ACCREDITED DELEGATE FORMS– Vice Governor Karen

CLUB SUPPORT INFORMATION – Club Support Director Dustyn

CYSTIC FIBROSIS AND SERVICE UPDATE – District CF/Service Directors – Tim and Bea

RISK MANAGEMENT - District Risk Manager LMMo

RULES OF ORDER - Governor Debbie

' EXECUTIVE POSITION BREAKOUT''

CF / Service Directors – CF / Service Director Tim and Bea

Club Support Directors – Club Support Director Dustyn

Presidents & Vice Presidents – Governor Deb & Bill Roskar

Secretary – District Secretary Elaine

Treasurer – District Treasurer Wendy

Communications / Bulletin etc. – Vice Governor Karen

2017 - 2018 DISTRICT ONE HOUSE RULES

The House Rules have been updated per the resolutions from Spring Convention. This years copy is located via the link below. Paper copies will be distributed to the clubs at Club Leadership Seminar and further through your Deputy Governor.

NATIONAL CONVENTION 2017 ACCREDITED DELEGATE FORM!!

Please find below the official copy of the accredited delegate form for National Convention in Halifax. Please ensure that you follow the submission information closely.
The instructions for the form are also located below for those that need a refresher from the Spring Convention process.

LIST OF ATTENDEES: Updated 05-04-17

Governor Monika McKean - Collingwood Kinettes
Vice Governor Debbie Flagg - Fort Erie Kinettes
National Director Brenda Dineen - Palmerston Kinettes
Carol Cooper - Kinette Club of London
Darrell Cooper - Greater London Kinsmen
Terri Iredale - Kinette Club of St Marys
Scott Tapley - Kinsmen Club of Stayner
Bill Roskar - Kinsmen Club of Stayner
Dustyn Pumfrey - Kinsmen Club of Dresden

NOTE: list will be updated as we become aware of attendees

Please follow this link to the National Website for information about the candidates for the FOUR National Director positions that we will be voting on in Halifax. Please ensure that your AD is informed of your decisions of who you wish your vote to be directed.

http://www.kincanada.ca/national-director-candidates/

SPRING CONVENTION 2017 MINUTES

SPRING CONVENTION AGENDA & BROCHURE!!

Please find below a copy of the agenda for Spring Convention

Please find below a copy of the Delegates Brochure for Spring Convention

FINANCIALS AND BUDGET FOR APPROVAL AT SPRING CONVENTION !!

As sent out through an email to District One members, please find below the 2015-2016 Cystic Fibrosis financial statement as well at the proposed 2017-2018 District Budget and Proposed Cystic Fibrosis Budget

OTHER ITEMS FOR REVIEW

NEW ACCREDITED DELEGATE FORMS FOR SPRING CONVENTION !!

Below please find a link to the new accredited delegate form that is to be used for the upcoming Spring Convention. These and only these forms will be accepted. As well, please find the link to the package of information that will assist your club to fill out the form properly and explain any changes that are now in place.

If you have any questions or concerns, please contact any member of the District Executive or your Deputy Governor for clarification.

Clubs will be given a copy of this package at upcoming zone conferences, and there will be a member of the District Executive presenting the information who will be able to address any questions at that time as well.

WINTER 2017 CLUB MAILING !!

The Winter 2017 Club mailing has just gone out. In case you've missed it, I've posted all the documents that were included here.

FLC MINUTES ARE HERE !!

Fellow Kin, if you were unable to attend Fall Leadership Conference - Gangsters, Flappers and Rum Runners - hosted by the Windsor Family of Kin, please click on the link below to review the minutes

FALL 2016 CLUB MAILING

The Fall 2016 Club mailing has just gone out. In case you've missed it, I've posted all the documents that were included here.

2016-17

Welcome back to another Kin year!

I’m your District Secretary this year and am really looking forward to working with the Back to the Future Part Deux team!

You will normally find me taking minutes at the various District Council meetings and conventions, or busily gathering items and stuffing envelopes for the District mailings.

I’ve spent many years in Kin and have held many positions at both the district and national level, so I’m hoping to use my knowledge and skillset to help out wherever I can and be a mentor to our strong team of Deputy Governors as well as our Vice-Governor’s team.

If I can answer any questions, or assist your club in any way, feel free to reach out. Wishing you all well for a strong and successful year!



Thank you to our sponsors!



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