District Reports: Vice Governors

District 1 Zone Conferences are Done!

Kingratulations!! to the following DG elects! Representing Zone H jointly from the Kin Club of Lasalle, Ken Killen, from Zone J coming back for a fourth and final term of DG from the Kinsmen Club of Paisley and District, Barry McTeer and his Kinette counterpart from the Kinette Club of Walkerton, Karen Coutts. Representing Zone C will be the colossal tag team of DGs Monika McKean of the Collingwwod Kinettes and current Past Governor Rob Houle. Zone A Kinettes actually had an election for DG for the first time in a long time and Zone A's Kinette DG will be Deedee Norris from the Kinette Club of Preston.

Zone A Kinsmen will be represented by none other than first time Deputy-Governor and Life Member, Ed Wynette of the Cambridge (Preston) Kinsmen.

Zone D Kinsmen will be represented by returning DG, Cayuga Kinsman, Bob Cole. Welcome to the team Bob, Elaine are pleased that you're stepping up to the plate again.

Congrats to the latest DG Elect and first time DG from Zone G, Sarnia Kinsman Bruce Moulton. Welcome to the team Bruce!

Last but certainly not least, Kingratulations to Zone F's DG Elects, from the Kinette Club of Simcoe, Melissa Cassivi and from the Kinsmen Club of St. Thomas, Brad Bedford.

Our theme for next year is, "Charting the Future", and our main focus will be on membership and chartering clubs.

At this time please allow us to introduce to you our proposed District Executive otherwise known as the “Charting the Future 2010 Dream Team”

For the Position of District Co-Coordinator, from the Kinette Club of Shelburne, Odette Houle

For the Position of Kinsmen CF/Service Director, from the Kinsmen Club of Monkton, Tiny Bowman

For the Position of Kinette CF/Service Director, from the Kinette Club of Palmerston and District, Life Member Brenda Dineen.

For the Position of District Secretary, from the Kinette Club of Chesley, Sue Godin

For the Position of District Membership Director, from the Kinsmen Club of Hamilton and current National Membership Committee Member, Marty Makins

For the Position of Kinship One Editor, from the Kinette Club of London, Life Member Carol Cooper

For the Position of District Treasurer, from the Kinsmen Club Cambridge/North Dumfries, Paul Dahmer

For the Position of Risk Manager and Past Governor, from the Kinsmen Club of Greater London, Life Member Darrell Cooper

For the Position of District Awards Chair and Past Governor, from the Kinette Club of Simcoe, Life Member Judy Dallaway

For the Position of District Webmaster from the Kinsmen Club of St. Thomas, Russ Jackman

Last but not least, for the Position of Governor, from the Kinette Club of Kitchener-Waterloo, Elaine Couch

And for the Position of Governor, from the Kinsman Club of Kitchener-Waterloo, Norm McColl

Our main presentation at your conferences was our proposed resolutions for the District House Rules. We have managed to pare them down to nine and if you have questions in regards to them, either Elaine and I or our team member will do our best to answer them. These resolutions will be the ones that our team will be presenting to the delegates at this year's Spring Convention in London.

Here are the 2010 Vice-Governors Proposed Resolutions listed below:

Resolution #1
Whereas the District One National Director is a member of the District One Board of Directors as stated under Article 5, Section 3 and Section 4, subsection 3.
And whereas the National Board has put into place full funding for its Directors to attend Fall Leadership Conferences and District Conventions for each of the district.
And whereas National has encouraged a separation between the National Director and District Executive of the day to avoid any perceived possible conflict of interest.
Therefore be it resolved that the National Director for District One shall be removed from the District Board of Directors
Intent: The reasons behind this resolution are to accurately reflect the funding and scope of the position of the Association Director now known as the National Director.

Resolution #2
Whereas Article 7, Duties of District Officers (BII-A20), Section 4, Bulletin Editor, Subsection 2, states, “Shall co-ordinate and be in charge of the marking of the Club Bulletins, and declare a Junior and Senior winner at the District Convention.”
And whereas the District Awards Chairperson has historically marked all awards including the bulletins.
Therefore be it resolved that Article 7, Section 4, Subsection 2, be eliminated as the District Awards Chairperson is responsible for the marking and the declaration of the Junior and Senior Bulletin winners.
Intent: To reflect the current practices and duties of the District Awards Chairperson

Resolution #3
Whereas Article 9, Duties of the Deputy Governors, Section 4, Subsection 7, reads, “Organize and officiate at the spring Zone Conference. At least twenty (20) days prior to the Zone Conference, the Deputy Governor shall forward to each club in the Zone, a call to the Zone Conference and a copy of the agenda. Minutes of such meeting to be circulated to the club Presidents and the appropriate District Governor no later than thirty (30) days following the conference.”
And whereas most Zones now send out their call to order at least 30 days in advance if not 60 days.
Therefore be it resolved that Article 9, Section 4, Subsection 7, read, “Organize and officiate at the spring Zone Conference. At least thirty (30) days prior to the Zone Conference, the Deputy-Governor shall forward to each club in the Zone a call to the Zone Conference and a copy of the agenda. Minutes of such meeting to be circulated to the club Presidents and the appropriate District Governor no later than thirty (30) days following the conference.”
Intent: To reflect the actual date deadlines that are currently in use at the Zone level.

Resolution #4
Whereas Article 11, Annual District Convention, (BIII – A22) Section 10 - Convention Host/Hostess reads, “The Host Club of the District Convention shall appoint at least one (1) convention host/hostess whose duties shall be assigned by the District Governors. They shall work in conjunction with the District Executive.”
And whereas section 11 states “The Host Club of the District Convention shall appoint at least one (1) convention host/hostess whose duties shall be assigned by the District Governors. They shall work in conjunction with the District Executive under the terms of a contract to be negotiated between the convention host/hostess and the current executive.” And has essentially the same meaning.

Therefore be it resolved that Article 11, Annual District Convention, (BIII – A22) Section 10 - be removed
Intent: This resolution is to combine the preamble of Sections 10 and 11.

Resolution #5
Whereas Article 11, Annual District Convention, (BIII – A22) Section 11, – Host Club Provide, reads, “The Host Club of the District Convention shall appoint at least one (1) convention Host/Hostess whose duties shall be assigned by the District Governors. They shall work in conjunction with the District Executive under the terms of a contract to be negotiated between the convention host/hostess and the current executive.
And whereas it has sometimes been unclear as to the definition of provide.
And whereas the Fall Leadership Conference guidelines in the District House Rules state the definition in clear and exacting terms.
Therefore be it resolved that under Article 11, Annual District Convention, (BIII – A22) Section 11, – Host Club Provide, shall read, “The Host Club for the Annual District Convention shall arrange, provide and pay for the following out of the Convention Registration Fee and any other means at their disposal such as souvenir programs, advertising, etc.
Intent: The purpose for this resolution is to replicate the requirements between Fall Leadership Conference and the Annual District Convention.
Resolution #6
Whereas Article 12, Fall Leadership Conference, Section 6, (BIII – A22) Subsection 4, – Host Club Provide reads, “Accommodations for Council meetings, the dinner prior to the start of convention and the business session of the convention as deemed necessary by the District Council.”
And whereas Article 11, Annual District Convention, Section 11, (BIII – A22) Subsection 4, – Host Club Provide reads, “Accommodations for Council meetings, the dinner prior to the start of convention and the business session of the convention as deemed necessary by the District Council.”
And whereas the cost for the District Council dinner should come from the District Budget.
And whereas the host club should only be responsible for arranging the location of such a dinner if it is stated in the contract.
Therefore be it resolved that Article 11, Annual District Convention, Section 11 Subsection 4 – Host Club Provide shall now read, “Accommodations for Council meetings and the business session of the convention as deemed necessary by the District Council.”
Therefore be it resolved that Article 12, Fall Leadership Conference, Section 6, Subsection 4 – Host Club Provide shall now read, “Accommodations for Council meetings and the business session of the convention as deemed necessary by the District Council.”
Intent: The change is the removal of the requirement of the Host Club bearing the cost of providing the Council’s pre-convention/conference dinner.

Resolution #7
Whereas Article 11, Annual District Convention, (BIII – A22) Section 14 – Convention Assessment, reads, “An equal dollar amount, to be set at Fifty (50.00), shall be collected from each club in the District by the District Treasurer each year, said sum to be due and payable at the same time as District dues; the full sum thus collected shall be turned over to the Host Club convention committee upon approval of the Annual Convention budget by the District Board of Directors. If one or more delegates from any Club has paid a full single registration of the same sum or greater in advance single event registration, the full amount of Fifty (50.00) paid in advance registration shall be allowed against the total convention registration payment made by the Club, regardless of what account the members registration fee is paid from.”
And whereas guideline for the dispersal of the money to the club are set up in the Fall Leadership Conferences section of the District House Rules.
Therefore be it resolved that Article 11, Annual District Convention, (BIII – A22) Section 14 – Convention Assessment, shall now read, “An equal dollar amount, to be set at Fifty (50.00), shall be collected from each club in the District by the District Treasurer each year, said sum to be due and payable at the same time as District dues. If any club, having remitted it's District Dues Spring Convention levy, has at least one delegate paying a full single or single event registration greater than the levy, that club will be reimbursed it's levy at the close of Spring Convention. If the club does not have at least one delegate paying a full single or single event registration greater than the levy, that club will forfeit its levy to the Host Club."
"Host Club for Spring Convention should be remitted all paid levies by March 15th, with the next instalment paid with the Council registrations. Any late remittances of District Dues levies will be paid to the Host Club as received, but no later than the end of the Kin Year, June 30th."
"An up to date list of clubs with outstanding dues will be given to the host club at the commencement of Spring Convention to enable them to create refund cheques"
Therefore be it resolved that Article 12, Fall Leadership Conference (BIII – A22) Section 9, shall now read, “An equal dollar amount, to be set at Fifty (50.00), shall be collected from each club in the District by the District Treasurer each year, said sum to be due and payable at the same time as District dues. If any club, having remitted it's District Dues Fall Leadership Conference levy, has at least one delegate paying a full single or single event registration greater than the levy, that club will be reimbursed it's levy at the close of the Fall Leadership Conference. If the club does not have at least one delegate paying a full single or single event registration greater than the levy, that club will forfeit its levy to the Host Club."
"Host Club for the Fall Leadership Conference should be remitted all paid levies by September 15th, with the next instalment paid with the Council registrations. Any late remittances of District Dues levies will be paid to the Host Club as received, but no later than the end of the Kin Year, June 30th."
"An up to date list of clubs with outstanding dues will be given to the host club at the commencement of the Fall Leadership Conference to enable them to create refund cheques"
Intent: The reasons for this resolution are to make the requirements the same for Fall Leadership Conference and the Annual District Convention and to setup a “payment schedule” with the Host Club(s) for the collected convention assessments.

Resolution #8
Whereas there is no section under Spring Conventions in the District House Rules regarding a uniform registration fee
And whereas such guidelines are listed under the Fall Leadership Conference section of the District House Rules
Therefore be it resolved that Section 21, Entitled Registration Fee, will be added to Article 11 – Annual District Convention (BIII – A22).
The new Section 21 shall read as follows, “The Host Club for any Annual District Convention shall establish with the approval of the District Executive a uniform registration fee to be paid by all persons attending the Annual District Convention. Such to be submitted with the budget and after the budget is approved by the District Executive; the host club can advertise and promote the Annual District Convention.”
Intent: The resolution is to align Fall Leadership Conference and the Annual District Convention requirements.

Resolution #9
Whereas ARTICLE 6 – ELECTIONS (P&P – Elections PII), Section 1 - Election of District Governors and Vice Governors states
1. Election of nominees for District Governors and District Vice Governors shall be done in a joint
session of Kinsmen and Kinette business. The Kinsmen and Kinette Clubs of District One shall elect
the Vice Governors as a team from the submitted nominees. Once elected the Vice Governors must
form a joint District Executive with a joint budget.
2. Nominees to the office of District Governors and Vice Governors shall be an active member in good standing of a District One Kinsmen, Kinette, or Kin Club. Nominations will be one Kinsmen and
one Kinette on the nomination form running jointly. The Vice Governors shall remain eligible to
hold the position of District Governors as per the above qualifications.

And whereas Section 2 – Nomination states,
1. At least ninety (90) days prior to the annual convention, the District Secretary shall write to each
club in the District enclosing nomination blanks and asking for nominations for the office of District
Governors and Vice Governors for the year following the convention.
2. No club shall circularize the other clubs in the District supporting a candidate prior to the filing of
the nomination with the District Secretary.
3. Any member who has been elected to the office of Deputy Governor at a Zone Conference shall not be permitted to stand for election for the office of Governor or Vice Governor at the convention
immediately following the Zone Conference at which they were elected.

And whereas Section 3 – Time Frame states,
Nominations for the office of District Governor and Vice Governor by the District One club of which
the nominee is a member in good standing, will be submitted to the District Secretary thirty (30) days prior to the Annual Convention.

And whereas National has a natural progression from Vice President to National President, and some Districts have moved to a natural progression from Vice Governor to Governor following Nationals example.

And whereas the Vice Governors have been elected to the position the previous year and have spent a year in preparation, planning, and development for their term as Governor the coming year.

And whereas any person running from the floor of convention for the position as Governor would not have the benefit of having the previous year to prepare for the challenges of managing the District.

Therefore be it resolved that ARTICLE 6 – ELECTIONS (P&P – Elections PII), Section 1 - Election of District Governors and Vice Governors be changed to read as follows
1. Election of nominees for District Vice Governors shall be done in a joint session of Kinsmen and Kinette business. The Kinsmen and Kinette Clubs of District One shall elect the Vice Governors as a team from the submitted nominees. Once elected the Vice Governors must form a joint District Executive with a joint budget.
2. Nominees to the office Vice Governors shall be an active member in good standing of a District One Kinsmen, Kinette, or Kin Club. Nominations will be one Kinsmen and one Kinette on the nomination form running jointly.
3. The Vice Governors shall, in the year subsequent to their election as Vice Governors, automatically fill office of the Governors after the newly elected Vice Governors assumes their office or July 1st of the subsequent year of their being Vice Governors..

And whereas Section 2 – Nomination states,
1. At least ninety (90) days prior to the annual convention, the District Secretary shall write to each club in the District enclosing nomination blanks and asking for nominations for the office of Vice Governors for the year following the convention.
2. No club shall circularize the other clubs in the District supporting a candidate prior to the filing of the nomination with the District Secretary.
3. Any member who has been elected to the office of Deputy Governor at a Zone Conference shall not be permitted to stand for election for the office of Vice Governor at the convention immediately following the Zone Conference at which they were elected.

And whereas Section 3 – Time Frame states,
Nominations for the office of Vice Governor by the District One club, of which the nominee is a member in good standing, will be submitted to the District Secretary thirty (30) days prior to the Annual Convention.

Intent: The intent of the resolution is to align the district with the current system of elected leadership at the national level.

We want to encourage all of you to consider running for the position of Deputy Governor. Our district needs members willing to step up and serve beyond the club level. In our opinion, it is the best job in the entire Association. You make more friends and grow immensely while serving the clubs within your zone.

Elaine and I also want to encourage the clubs to compete for the various club and personal awards available at the zone level. Public speaking is one that comes to mind and if you are successful, at the district level, then you get to go to National Convention in Halifax this August, paid for by National. Just ask LaSalle Kin member Chuck Stoffle how the experience was for him. He went all the way and was the Kinsmen National Public Speaking winner. Why not you this year?

Also on the Zone Conference trail, are Vice-Governor candidates, Dan Strugar from the St. Mary's Kinsmen and Colleen Wake from the London Kinettes and we wish them the best of luck and safe travels.

Remember, Elaine and I are just a phone call/email away and we are here to serve you the members as we are "Charting the Future" together.

Forever yours in Kin,
Vice-Governors Elaine and Norm